Privacy policy

This privacy policy outlines how CAFCAN collects, uses, and protects the personal information of individuals who interact with our website, programs, and services. CAFCAN is committed to protecting the privacy of your personal information in accordance with applicable privacy laws, including the Personal Information Protection and Electronic Documents Act (PIPEDA).

1. Information Collection

CAFCAN collects personal information for the following purposes:

• Membership Administration: To process membership applications, renewals, and manage member accounts. The types of information collected include name, contact information, date of birth, gender, and club affiliation.
• Program Delivery: To register individuals for programs, events, and training sessions. This may include collecting additional information such as emergency contact information, health information (where applicable and with consent), and skill level.
• Communication: To communicate with members, volunteers, and other stakeholders about CAFCAN activities, events, and news. This includes sending newsletters, updates, and promotional materials.
• Website Usage: To monitor website traffic, analyze user behavior, and improve the website’s functionality. This may involve the collection of IP addresses, browser type, and browsing patterns through the use of cookies.
• Donations and Fundraising: To process donations and issue tax receipts, which includes collecting name, contact information, and payment details.
• Legal Compliance: To comply with legal obligations, such as reporting requirements and responding to legal processes.

2. Consent

CAFCAN will obtain consent for the collection, use, or disclosure of personal information, except where otherwise required or permitted by law. Consent may be express (e.g., through a signed form or online agreement) or implied (e.g., when an individual voluntarily provides information for a specific purpose).

Individuals may withdraw their consent at any time, subject to legal or contractual restrictions and reasonable notice. CAFCAN will inform individuals of the implications of withdrawing their consent.

3. Use of Information

CAFCAN uses personal information for the purposes identified at the time of collection or as otherwise permitted by law. These purposes include:

• Providing and administering membership services
• Managing program registration and participation
• Communicating with members and stakeholders
• Improving website functionality and user experience
• Processing donations and issuing tax receipts
• Complying with legal requirements
• Conducting research and analysis to improve our programs and services
• Internal administrative purposes

4. Disclosure of Information

CAFCAN will only disclose personal information to third parties under the following circumstances:

• Service Providers: We may share information with third-party service providers who assist us in carrying out our activities (e.g., website hosting, data analysis, payment processing). These service providers are contractually obligated to protect the information and use it only for the purposes for which it was disclosed.
• Legal Requirements: We may disclose information when required by law, such as in response to a court order or subpoena.
• Protection of Rights: We may disclose information when necessary to protect the rights, property, or safety of CAFCAN, our members, or others.
• With Consent: We may disclose information to other third parties with the individual’s consent.

5. Data Security

CAFCAN takes reasonable measures to protect personal information from unauthorized access, use, disclosure, alteration, or destruction. These measures include:

• Physical safeguards: Secure storage facilities and restricted access to records.
• Technological safeguards: Firewalls, encryption, and password protection.
• Administrative safeguards: Policies and procedures for data handling, access control, and employee training.

CAFCAN will regularly review and update its security measures to ensure they remain effective.

6. Data Retention

CAFCAN will retain personal information only for as long as necessary to fulfill the purposes for which it was collected, or as required by law. When personal information is no longer needed, it will be securely destroyed or anonymized.

7. Access and Correction

Individuals have the right to access their personal information held by CAFCAN and to request that any inaccurate or incomplete information be corrected. Requests for access or correction should be made in writing to CAFCAN’s Data Protection Officer.

8.Data Protection Officer

CAFCAN has designated a Data Protection Officer (DPO) to oversee its privacy practices and ensure compliance with this policy. The DPO can be contacted at:

CAFCAN 

demo@example.com

9. Changes to this Privacy Policy

CAFCAN may update this privacy policy from time to time. The updated policy will be posted on our website, and we will take reasonable steps to notify affected individuals of any significant changes.